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"Be Punctual, Be Prepared, Be Participatory, Be Positive, Be Polite, Be Productive, Be Proactive, Be Professional."

• Set clear objectives: is your meeting a brainstorm session, informative or decision making, etc.,
• Prepare an agenda, distribute it in advance to all the participants and stick to the agenda.
• Ensure that the meeting is chaired.
• Arrange the location in advance and inform all the participants.
• Ensure that appropriate supporting information is circulated in time to be useful.
• Make sure you are not disturbed (no mobiles).
• Be on time.
• Be prepared.
• Stay focused.
• Ensure participation of all participants, avoid dominance.
• Ensure accurate recording of meeting’s minutes/notes.
• Take a break for meetings extending 1.5 hours.
• Having an efficient meeting is a great teamwork.
• Ask questions, there is nothing wrong about it.
• Make sure the meeting has appropriate opening and closing.
• Always end meetings on time and attempt to end on a positive note.
• At the end of the meeting summarize the outcomes, review actions and assignments, and set up the next meeting if necessary.
• Make sure the minutes of the meeting are distributed to all the attendants not later than in the two following days.

Successful Effective Office Meeting